RULES & REGULATIONS

1.Name of the Society:

The name of the Society shall be “COMMUNITY SEVA CENTRE”.

2.Address of the Society:

The address of the Registered Society shall No.2, Vallikrishna Illam, III rd  Cross, kasthuribaigandhi Street , Nethaji Nager –I, Uppalam, Pondicherry- 605 001.

-Project Administration Office- I: No.25, Seva Illam, Seva Nager, Pooranakuppam P.O., Pondicherry – 605007.

-Project Administration Office –II: No.2, Seva Illam, Thal Veniyur Village, Kottaputhur.P.O, Kalvarayan Hills, Chinna Salem T.K, Villpuram Disit, Tamil Nadu – 606207.

3.Date of formation of the Society is 06/07/1993.

4.Registration of the District in whose jurisdiction the office is situate: 

The office of the Society is situated within the Jurisdiction of the Registrar of Pondicherry.

5.Business hours of the Society  will be as follows:

9:00 a.m to 1.00 p.m.

2.00 p.m. to 5.00 p.m.

Holidays: All Sundays and other Government Holidays.  Also holidays declared by the society then and there are observed.

6.Objectives of the Society:

The objectives of the Society are those specified in the Memorandum if the Society. 

7.Activities of the Society in furtherance of its objects:

Activities of the Society in furtherance of its objects will be determined from time to time by the Governing Body of the Society.

8.Name of the person authorized to sue or to be sued:

The person authorized to sue or sued on behalf of the Society is the Secretary of the Society.  In the matters of the dispute the issue will be subjected to Pondicherry legal jurisdiction only.

9.Name of the person who is empowered to give directions:

The person who is empowered to give direction in regard to the business of the Society is the Secretary of the Society. 

The Secretary of the Society is also Director of the Projects and other Social Welfare activities coming under CSC.

10.Enrolment of membership:

The membership shall consist of

• Chairman, Community Seva Centre.
• Vice Chairman, Community Seva Center.
• Secretary, Community Seva Center.
• Treasurer, Community Seva Centre.
• Any person nominated or appointed by the secretary with the approval of the Chairman.

11.Removal of members:

• Any member of the Society when found by the majority of the members of the Governing Body is not acting in the interest of the Society, shall be removed by the Secretary with the approval of the Chairman.
• In the event of any vacancy among the members of the Governing Body.  The secretary shall cause that such vacancy filled up within three months with the approval of the Chairman.

12.Rights, Obligations and Privileges of the Members:

• The members of the Society are entitled to participate in all General Body Meetings of the Society.
• Every member has the right to put forth the ideas & views for the welfare of the Society.
• Every member shall abide by the decision of the majority of members and is obliged to cooperate with the governing Body in all its activities for the welfare of the Society.
• Every member has the privilege to move any resolution before the General Body, with the prior approval of the Chairman and Secretary.  No member can move resolution without the approval of the chair on any account.
• Every member has the right to demand the Chairman/Secretary to place before the Governing Body and decision taken by the Chairman/Secretary on matters of vital importance and of emergency in nature.

13.The manner in which the Society will transact its  business:

1. 1. Except in hereinafter appraised, the administration, management and all business relating to the affairs of the Society, shall be carried on by the  Secretary. The Governing Body also shall carry out all acts and deeds necessary and conducive to the attainment of the objects of the Society.
   2. The secretary shall be responsible for the proper maintenance, conduct, supervision and science of Institutions that may be established in furtherance of the objects of the society.
   3. The chairman will be nominated by the General Body will hold the office for a period of three years. In case of dispute the post will be filled up by election among the members of the Governing body.
   4. The Vice – Chairman of the Society is appointed by rotation among who are all members of the Society of the “Community Seva Centre” by means of the Governing Body by consensus and the Vice-Chairman holds the office for one year.
   5. The secretary normally holds office for a period of 3 years its successor holds office of the Secretary by virtue of his position. 
   6. The treasurer will be nominated by the General Body and will hold the office for a period of three years.
   7.  In case of disputes the post will be filled up by election among the members of the Governing body.
   8.  The Chairman shall have a general control over the affairs of the Society and he will preside over all meetings of the Governing Body.
   9. The Vice-Chairman shall in the absence of the Chairman have control over the affairs of the Society and shall preside over all the meetings.  His rule is simply advisory.
   10. The Secretary shall be responsible for the General administration of the Society and for this purpose is shall have the following powers.

• • • To execute documents on behalf of the Society in consultation with the Chairman.
    • To carry on all correspondence relation to the Society.
    • To convene all meetings in consultation with the Chairman, to keep and maintain minutes and records of all such meetings and to carry out resolution passed here-in and
    • To inquire expenditure not exceeding Rs.500/- at a time on her discretion and to incur expenditure expediter exceeding Rs.500/- either with the prior approval of the Chairman or in case of emergency subject to ratification by the Chairman.                                   

The treasurer shall be responsible for maintaining all accounts and for submitting Audited/Financial Statements as and when required.  He shall also hold charge of such and other properties of the Society enlisted in the stock register.

The secretary and Treasurer shall be two different people.

The secretary and Director will be the same person.

The chairman and secretary shall keep himself above political interference.

The treasure of the society will maintain the following books of accounts.

1. 1. Cash book, containing forms in duplicate, one of each set to be issued with details for money received by the Society and the other to serve as counterfoil.
   2. Vouchers File: Containing all vouchers for contingent and other expenditure, incurred by the Society, numbered.

Pose and in each account, return and register he shall endorse the following declaration in token of such verification.

 “I declare that the particulars furnished above are true and correct to the best of my knowledge and belief and that I have checked the accounts with relevant bills, vouchers and registers”.

14.Constitution of the Governing Body:

The Governing Body shall consist of 7 members nominated in the manner said in Rule 10.  But the total number of members subjects variation.

The secretary will file with the registrar of companies a copy of the register of members maintained by the society and from time to time with the registrar, notice of any change among the members of the Governing Body within 14 days from the date of such change. 

15.Preparation and filing of returns with the concerned register:     

The secretary shall prepare and file with the registrar of societies such returns annual and other statements, which are specified in the societies registration act and rules there under.

16.Audit of accounts:

A registered chartered accountant shall be appointed as an auditor of the accounts of the society.  He shall have access to all the books and accounts of the society and shall examine the receipt and expenditure account and the balance and verify them with the accounts and the balance and verify them with the accounts and vouchers relating there to and shall either sign them as found by him as correct, duly vouched and in accordance with the law or especially report to there society in what aspect he finds them to be in correct, Unvoiced, or not in accordance with the law. 

17.Supply of copies of rule and regulations:

The society shall supply to any member of applicant a copy of:

1. 1. Society’s rules and regulations.
   2.  The receipt and expenditure statement.
   3. The balance sheet

18.Vesting of property:

The mode of custody, application and investment of the funds of the society and the extent and conditions of such investment will be decided by the governing body. Mode of custody application and investment of the funds:

1. 1. Contribution, donations, grants or subsidies that may be received from members or other donors.
   2. Charges collected for services rendered to members, to donor agencies or to others according to the rates prescribed from time to time.
   3. Accounts realized by the sale of copies of the Society’s memorandum and bylaws and of such other material that may be published by the society.
   4. Income from investment or other sources.

All money collected or received, including legacies and subscription shall be paid to the chairman whose receipt shall be valid and binding on the society.

All money collected or received shall as soon as possible be deposited or invested in a Bank approved by the governing body for this purpose.  The secretary and treasurer shall operate upon the bank accounts in which funds are deposited or invested jointly.

No loans shall be borrowed by the society for its maintenance.  But the society shall be competent to accept grants or temporary advance for these purposes. No part of the funds shall be utilized by member, director, or office-bearer of the society but payment may be made from such funds for travelling allowance to a member, director or office – bearer according to prescribed scales, for journeys undertaken on behalf of the society.

19.Arrangements for transacting of day to day business and terms and conditions for the employees of the society:

1. 1. Arrangements for transacting of day to day business of the society, the expenditure to be incurred there for the staff to be employed and the conditions of service of such employees will be decided by the secretary in consultation with the chairman and ratified by the governing body.
   2.  The governing body will make all appointments for any post in the society and the secretary is delegated with powers to make such appointments then and there, in consultation with the chairman.
   3. All employees in the society shall abide by the terms and conditions then and conditions then and there fixed by the governing body.
   4. No employee of the society shall form a union or association and such employees who participate in the union activities or enter into policies will be discharged from service without notice and without assigning any reason for such action.

20.For all other things not specifically provided for in the constitution, the provisions of the Pondicherry societies registration act and rules shall apply.

21.If our organization required loan from Bank & Agencies for Community Development organization, develop accordingly.

22.If our organization required any loan from Bank/Agencies for Organization develop or community Development according to their rules & regulation.

23.Interpretations: in these bylaws, unless the context otherwise required the words and phrases mentioned in the bylaws shall have the meanings assigned against them.

• • “CSC”means “COMMUNITY SEVA CENTRE.”

• • “Member” means their person on the role of membership of the society.

• • “Society” means “COMMUNITY SEVA CENTRE’.

• • We the undersigned office-bearers of the “COMMUNITY SEVA CENTRE’.

• • COMMUNITY SEVA CENTRE’.
    Hereby that the above is a true copy of the Bylaws of  “COMMUNITY SEVA CENTRE”